Our services

Bulk Mail

Mailing Services provides bulk mail addressing, inserting, tabbing and folding for all university departments. International bulk mail services are also available. Contact Mailing Services to learn more about the processing services available and to discuss your upcoming bulk mail project.

Contact us for a quote on any of the services listed below. Once you have determined your bulk mailing requirements, submit the completed Bulk Mail Work Order Form (see Related Documents, located at the bottom of this page) to Mailing Services for processing.

Address cleansing service

Mailing Services can now check for valid delivery points, change of address (COA) verification with NCOALink™ and standardize your mailing lists to meet all USPS regulations and minimize return mail at no cost to your department (see Address Cleansing Quick Reference guide under Related Documents, located at the bottom of this page).

Address cleansing disclaimer

Mailing Services provides address cleansing services at no charge to departments. We make every effort to ensure the information we provide is accurate; however, you are responsible for checking the accuracy of your address list after the cleansing process. If you find errors after the initial cleansing of your address list, we will repeat the cleansing process in an attempt to correct any remaining issues.

Direct impression printing

Rather than spend time and money applying labels, why not let Mailing Services print addresses directly onto your mail piece? It looks more professional, takes less time, and saves you the cost of labels, not to mention labor.

Please note that our direct impression printer can only print on #10 envelopes and non-glossy surfaces. It will print a minimum size of 4.25″ x 6″ postcard and an envelope no larger than a 6” x 9”.

Folding and inserting services

Mailing Services has a high-capacity folder/inserter that can handle multiple inserts. We load your printed brochures, letters, return envelopes, etc., into our machine and—with the press of a button—insert them into an envelope, turning a manual project that could consume several days into a quick and easy job. In addition, you benefit from cost savings by mailing standard business envelopes instead of larger envelopes that could result in oversized postage charges.

Please note the following requirements when using our folding/inserting services:

• Machine inserting is for letter-sized pieces only.
• Inserts cannot contain names and/or addresses as they cannot be matched to envelopes.
• The machine will fold and insert up to three inserts per envelope using a variety of non-collated material combinations including:
  • Three sheets
  • Three inserts
  • Two sheets and one insert
  • One sheet and two inserts
• Provide only flat inserts; the machine does the folding.

Please call ahead to ensure your bulk mail project is machine-compatible.

Folding machine

The folding machine increases productivity with an easy two-step process:

1. Select the pre-programmed fold setting; and
2. Press start.

You are guaranteed a tight, crisp, professional fold every time. The folding machine can:

• Process a wide variety of paper sizes up to 17″ in length and 12.25″ in width.
• Fold up to three 20-lb. sheets of stapled or unstapled paper.
• Customize fold jobs in virtually any configuration requiring up to two folds.

To ensure that your mailing is processed properly and cost-effective, contact Mailing Services early in your planning process.

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Related Documents

Bulk Mail Work Order Form

QRG: Address Cleansing